The complexity of UCHealth’s organization created competing priorities between its academic and community-based practices. While patients at academic practices were accustomed to longer wait times and less personalized service, those at community practices were accustomed to calling the same front desk staff for years and had different expectations about service offerings and communication. Additionally, the organization needed to centralize different physician specialties, provider organization types, and financial structures.
Patient Line, UCHealth’s name for the new contact center, receives approximately 1.7 million calls and fields nearly one million referrals each year. Patient Line schedules appointments for 58 primary care clinics and the oncology and transplant groups. The contact center also supports nurse triage and advice services, referral authorization, and hospital operator and switchboard services for three large hospitals, and it partners with the system pharmacy for integrated medication refill services.
The centralized referral center resulted in a $2 million improvement in EBITDA for UCHealth. As a result of this engagement, UCHealth was able to streamline its appointment scheduling across multiple specialties to improve access, launch its use of portal-based web scheduling, and provide more patient-centric services. Patient Line also performs at or above the best-in-class performance benchmarks, with an average call abandonment rate of less than 5% and calls answered in less than 20 seconds more than 80% of the time.
The workflow and infrastructure of these programs continue to be based on the extensive work done by the UCHealth leadership team, staff, and PALs. Including PALs in the design, implementation, and ongoing leadership processes has been instrumental to the achievement of UCHealth’s goals of improving efficiency and patient satisfaction and of expanding access to care. ECG has since adopted this model at many other health systems, citing PALs as a key component of the successful implementation of centralized services and other access initiatives.
